Since conference calling gets popular every day, it is worthwhile to discuss on how to make a conference call in the right way. Nowadays, many organizations use conference call facilities and many of them do not utilize the facility in the optimum way.
 
After selecting the conference call service provider, you need to decide how the dialing works. There are two basic ways of dialing; toll-free and charged. If you like to bear the cost of the conference call, you can assign a toll-free number so the others can dial in with no cost. Otherwise, you can let the callers to bear the charges. When it comes to business organizations, the former method is usually used.

Scheduling the conference call is one of the most important steps of the process. You need to carefully select the participants and invite by sending invitations. Invitations should consist of some vital information. The most important information is the conference call code. This is a number that the participants should enter when they connect to the conference call for authentication. This way, no unauthorized person can login to the conference call and this make the call secured.
 
Next, it is important to mention the scheduled date and the time. If participants are located at different time zones, then the respective time zones of the participants should be mentioned when the invitation is sent. This way, participants will have a minimum hassle converting times etc. Most of the software available for sending invitations such as Outlook and Lotus Notes support the time zone facility.

At the specified time, everyone should login to the conference call and enter their conference code. At this step, usually the conferencing system asks the participants to identify themselves to the conference so the rest of the participants get to know who is logging in. After every one is logged in, you can start the conference call!